Data Protection/GDPR

This is the Data Protection Policy of ekam studio.

Introduction

ekam studio is committed to being transparent about how it collects and uses the personal data including, in particular, the data of our teachers, suppliers, actual and potential clients/customers of our services. This policy applies to the personal data of all such persons.

Data Protection Principles
ekam studio processes personal data in accordance with the following data protection principles:

ekam studio processes personal data lawfully, fairly and in a transparent manner.

ekam studio collects personal data only for specified, explicit and legitimate purposes.

ekam studio processes personal data only where it is adequate, relevant and limited to what is necessary for the purposes of processing.

ekam studio keeps accurate personal data and takes all reasonable steps to ensure that inaccurate personal data is rectified or deleted without delay.

ekam studio keeps personal data only for the period necessary for processing.

ekam studio adopts appropriate measures to make sure that personal data is secure, and protected.

The Legal Basis on Which We Hold Personal Data

We hold personal data under the following permitted reasons under GDPR/UKDPA – so one or more of these reasons will apply to your data:

(a) Consent: the individual has given clear consent for ekam studio to process their personal data for a specific purpose, for example: the client has input their details via the booking system to attend our studio/make use of our services; emailed us to join our mailing list; signed up to our newsletter; teaches or offers services to clients at ekam studio

(b) Contract: the processing is necessary for a membership contract ekam studio has with the individual, or because they have asked you to take specific steps before entering into a contract.

(c) Legal obligation: the processing is necessary for ekam studio to comply with the law (not including contractual obligations).

(d) Vital interests: the processing is necessary to protect someone’s life, for example, next of kin data / emergency contact data in case of emergency.

Individual responsibilities

Clients

Individuals are responsible for helping ekam studio keep their personal data up to date. Individuals should let ekam studio know if data provided to ekam studio changes, for example if an individual moves house or changes bank details.

Teachers and Directors

ekam studio Teachers and Directors may have access to the personal data of other individuals / clients in the course of their work at the Studio. Where this is the case, ekam studio relies on the individual Teacher to help meet its data protection obligations for clients, as outlined below.

ekam studio Directors, Teachers and individuals who have access to personal data are required:

to access only data that they have authority to access and only for authorised purposes;

not to disclose data except to individuals (whether inside or outside ekam studio) who have appropriate authorisation;

to keep data secure

not to remove personal data, or devices containing or that can be used without adopting appropriate security measures (such as encryption or password protection) to secure the data and the device;

not to store personal data on local drives or on personal devices that are used for work purposes; and

to report data breaches of which they become aware to Anna Pascoe, Director, ekam studio, immediately. hello@ekamstudio.co.uk

Failing to observe these requirements may lead to dismissal of the Teacher from ekam studio schedule.